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Licence to operate a liquid fuel service station in the event of an establishment concession

Basic information

Institutional Body

MINISTRY OF INFRASTRUCTURE AND TRANSPORTATION

Description

The procedure concerns the authorisation to operate a ‘public- or private-use liquid fuel service station’ to another natural or legal person authorised to establish it, with or without battery charging devices for electric vehicles (recharging points), by the competent regional transport and communications services

At a glance

Points of ServiceRegional units, Points of Single Contact (ΚΕΠ – EKE), Directorate of Transport and Communications of the relevant Regional Unit
Digital provision pointsDigital Service – Region of Attica
Number of Documents0
Cost~ 270 - 690 €
Process Diagram

Conditions

Setting up a business (sole proprietorship, company) * To set up a company, see the link below.
Related link
https://www.gov.gr/en/ipiresies/epikheirematike-drasterioteta/enarxe-kai-luse-epikheireses/sustase-epikheireses

In order to obtain a licence to establish and operate service stations selling liquid fuel or mixed or pure liquefied gas (LPG) for public use, natural persons or members of companies are required to be either Greek nationals or citizens of Member States of the European Union or of the European Economic Area (EEA). By way of exception, a licence may be granted, on the basis of the provisions of this article, for the establishment and operation of a service station selling liquid fuel or mixed or liquefied gas (LPG) only, to persons of Greek origin from Russia, North Epirus, Turkey and Egypt, as well as to children born to such persons. When submitting supporting documents, persons of Greek origin from Turkey shall also present a valid Aliens Centre residence card, and the card registration number should be entered on the application form. With regard to public limited companies with their registered office in Greece, the nationality of the shareholders shall not be examined. Nationality requirements for the establishment and operation of a liquid fuel service station (Article 23(2) of Presidential Decree 595/1984 (Government Gazette, Series I, No 218) – See ‘Legislation’ Tab.

If it is found at any time that the conditions under which the licence to operate the service station was granted are no longer satisfied, the licence may be withdrawn temporarily, until the deficiencies have been remedied, or definitively, by means of a fully reasoned decision issued by the authority which granted the licence.

Issuance of the operating licence shall not replace other approvals and shall not exempt the licence holder from the obligation to issue licences or procure other administrative acts required under other provisions and relating to equipment or parts thereof used at the service station.

Before any certificate expires, the licence holder shall be required to submit a new, valid supporting document to the competent department of the authority in order to continue operating. In this case, a new operating licence will not be issued; the service station file record will be updated with the new supporting document. In this case, the check by the authorising authority shall be limited only to the new supporting document submitted. If it is found that a service station is operating without any of the certificates submitted as supporting documents being valid, the operating licence shall be withdrawn and the premises of the service station shall be sealed.

If there is evidence that further operation of the service station is not possible, either because adverse traffic conditions have arisen in the meantime (such as widening or changing the road level, construction of a nearby junction) or for reasons that render its operation objectively impossible (such as demolition, decrease of plot area) or in the cases provided for in Article 185(2) and (3) of Law 4070/2012 (Government Gazette, Series I, No 82), the authorising authority may temporarily or definitively prohibit the continued operation of the service station by means of a specific reasoned decision.

Electronic submission of the application and supporting documents requires that the interested party has Taxisnet codes
Related link
https://www.gov.gr/en/ipiresies/polites-kai-kathemerinoteta/stoikheia-polite-kai-tautopoietika-eggrapha/elektronike-eggraphe-diakheirise-kodikon-taxisnet

Fees / Imposts

  • Issuance/amendment to a petroleum products licence under Law 3054/2002. Operating licence for a Liquid Fuel Service Station.
    Fee code
    8455
    Payment type
    Bank cashierDigital (debit / credit card)Digital (web banking)Hellenic PostTax Office cashier
    Type
    Impost
    Fee link
    https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

  • Annual State fees for petroleum products licences under Law 3054/2002. Operating licence for a Liquid Fuel Service Station.
    Fee code
    8460
    Payment type
    Bank cashierDigital (debit / credit card)Digital (web banking)Hellenic PostTax Office cashier
    Type
    Impost
    Fee link
    https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

  • Issuance of licence: EUR 30For each pump or distributor after the first (1st) one: EUR 30. Liquid fuel service station
    Fee code
    8228
    Payment type
    Bank cashierDigital (debit / credit card)Digital (web banking)Hellenic Post
    Type
    e-Administrative Fee (variable)
    Fee link
    https://www1.gsis.gr/sgsisapps/eparavolo/public/create.htm?langId=2

What you will need

Identification and signature verification means
Identification document, Identification with TAXISnet codes

  • Application / solemn declaration for the granting of a licence to operate a liquid fuel service station in the event of establishment concession
    Filed by
    Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
    Note
    Where the applicant is a legal person, the application, together with the legitimation documents required in each case, shall be submitted by its legal representative. 1. In order to obtain a licence to operate a public- or private-use liquid fuel service station, the following supporting documents shall be submitted to the licensing authority, either in Greek or officially translated into Greek (see circular ref. No ΦΒ1Α/70678/764/16-12-2019, Online Publication No: Ω5ΧΖ465ΧΘΞ-ΩΨΤ). 2. All of the following supporting documents, save fees sought ex officio by the licensing authority, shall be submitted with the application. Verification of identity shall not be required for the supporting documents mentioned below. 3. Licence to operate a public- or private-use liquid fuel service station. The application may be submitted digitally when the liquid fuel service station is established within the administrative boundaries of the Region of Attica. (Verification through use of TAXISnet codes by the REGION OF ATTICA, UNIT OF DIGITAL REQUESTS, CITIZEN AND ENTERPRISE SERVICES). In all other Regions, interested parties shall contact the Region in question to learn whether a digital licensing portal has been created.
    Applicant status
    Legal entities, Persons
Ministry of Digital Governance LogoEUGO LogoGovGR Logo
Licence to operate a liquid fuel service station in the event of an establishment concession
What you will need
1Approval of separation-lowering of pavement level or approval of a traffic connection, as applicable, by the department responsible for the maintenance of the road or roads in front of the service station.Approval
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
2A valid fire safety certificate issued by the competent fire departmentCertification
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
3Building permitΒuilding permit
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
4Volumetric table issued by an accredited volumetric analysis body for each fuel tankTable/Statement/Catalogue
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
5Registration numbers of tanksOther
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
6A solemn declaration by the installer of the input-output system and a solemn declaration by the engineer, in accordance with the provisions of Joint Ministerial Decision No 40534/4859/2013 (Government Gazette, Series II, No 2041), as currently in force.Solemn Declaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
7ATEX anti-explosion certificates for the pumps, distributors, tank gauge level indicators and other equipment, where required by the designCertification
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
8A certificate of the metal and/or plastic fuel tanks, reservoir, lifting machinery and electrical installations in accordance with the design and the applicable provisions.Certification
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
9Attestation issued by the water supply-sewerage companyCertificate
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
10A certificate for the geomembrane, where one is used, documenting its resistance to petroleum products.Certification
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
11Solemn declarations pursuant to Law 1599/1986, issued by the engineers responsible by law who supervised the execution of the mechanical, electrical and building installations of the service station, stating the following: ‘(i) all the terms of the establishment licence were complied with, all the terms and conditions laid down in Presidential Decree 1224/1981 or Royal Decree 465/1970, as applicable, as amended and in force, have been complied with; (ii) all certificates, attestations and other documents, from which it can be presumed that the equipment and facilities of the service station comply with the requirements of the relevant national and European regulations and standards, have been checked. Copies of these documents shall also be kept in the file of the service station, and a summary table of these documents is being submitted; iii) the construction works of the service station were implemented in accordance with the approved plans, the design for the allocation of anti-explosive areas, the technical reports and the plans of the establishment licence and the building permit, as well as national and European standards and regulations; iv) all technicians, foremen and assistants engaged for the construction of the service station hold the occupation exercise notice permits or attestations required, where provided for by the legislation in force, in accordance with the relevant national or European standards.’Solemn Declaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
12Solemn declaration of engagement of a Head of Operation of a liquid fuel service station who holds an head of operation occupation exercise commencement attestationSolemn Declaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
13Solemn declaration by the applicant, in accordance with Article 8 of Law 1599/1986. More specifically: a) Where the applicant is a natural person, they shall solemnly declare that: i) in the last 8 years, they have not been convicted, pursuant to a non-appealable judgment, of fuel adulteration and have not been convicted at first instance of fuel smuggling, without prejudice to the provisions of Law 4177/2013, as currently in force; ii) has the right to use and develop the plot or lot for the operation of a liquid fuel service station; iii) the service station facilities are consistent with the technical descriptions and plans accompanying the establishment licence and the building permit, and no changes to the service station facilities or the capacity of the fuel tanks have taken place. b) Where the applicant is a legal person, its lawful representative shall solemnly declare that: i) in the last 8 years, neither have they been convicted, pursuant to a non-appealable judgment, nor has the legal person they represent been found jointly and severally liable, pursuant to a non-appealable judgment, for fuel adulteration, and that neither have they been convicted at first instance nor has the legal person they represent been found jointly and severally liable at first instance for fuel smuggling, without prejudice to the provisions of Law 4177/2013, as currently in force; ii) the legal person has the right to use and develop the plot or lot for the operation of a liquid fuel service station; iii) the service station facilities are consistent with the technical descriptions and plans accompanying the establishment licence and the building permit, and no changes to the service station facilities or the capacity of the fuel tanks have taken place.Solemn Declaration
Filed by
Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
14EU declaration of conformity of the manufacturer of the battery charging device for electric vehiclesDeclaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
15EU declaration of conformity of the manufacturer of the battery charging device for electric vehicles.Declaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
16Solemn declaration by a licenced electrical installer, electricity installation delivery report and electricity suitability control protocol in accordance with ELOT HD 384Solemn Declaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
17Proof of notification of a photocopy of the above supporting document (No 17) to HEDNO S.A. (Hellenic Electricity Distribution Network Operator S.A.)Approval
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons

Legislation

  • Description
    Procedure for granting a licence to operate a liquid fuel service station {Article 18 of Presidential Decree 1224/1981 (Government Gazette, Series I, No 303) and Article 18 of Royal Decree 465/1970 (Government Gazette, Series I, No 150) are replaced by Article 15 of Law 4439/2016 (Government Gazette, Series I, No 222)}.
    Legal references
    Link

  • Description
    Nationality requirements for establishing and operating a liquid fuel service station. Article 23(2) of Presidential Decree 595/1984 (Government Gazette, Series I, No 218)
    Legal references
    Link

  • Description
    Procedure for granting a licence to operate a liquid fuel service station (within town plans) and private-use liquid fuel service stations.
    Legal references
    Link

  • Description
    Procedure for granting a licence to operate a liquid fuel service station (outside town plans) and private-use liquid fuel service stations.
    Legal references
    Link

  • Description
    Licensing / Authorisation procedure for the installation of battery charging devices for electric vehicles
    Legal references
    Link

  • Description
    Specification of terms and conditions for the creation, development, operation and maintenance of a Digital Registry of ‘Fuel and energy supply service stations, liquid and gaseous fuel service stations, sheltered car parks with fuel pumps, as well as all types of public- and private-use fuel supply service stations’ in operation and any other necessary details.
    Legal references
    Link

  • Description
    Amendment of Decision No οικ. 7135/81/29-1-2019 (Government Gazette, Series II, No 714) of the Minister for Infrastructure and Transport
    Legal references
    Link

  • Description
    Specification of State fees for issuing, amending or extending the licences referred to in Article 4 of Law 3054/2002 and annual State fees for their use, and specification of fines for non-payment or late payment of annual State fees.
    Legal references
    Link

  • Description
    General and specific requirements for electrical installations.
    Legal references
    Link

  • Description
    Terms, conditions and procedure for the electronic registration of liquid fuel and LPG tanks and other data concerning fuel supply service stations under Article 114(7) of Law 4070/2012 and installations of heating oil vendors in the Register of Fuel Supply Service Stations and Installations of Heating Oil Vendors kept by the Independent Authority for Public Revenue.
    Legal references
    Link

About

Process code
382332
NACE code
47.3
Description of NACE code
Retail sale of automotive fuel in specialised stores
Legal means of protection or appeal
Administrative appeal 
Rules for non-response by the competent authority and legal consequences
Tacit approval

: An appeal may be lodged against this decision by any person with a legitimate interest before the Coordinator of the Decentralised Administration concerned within a deadline of 15 days from taking cognisance of the decision, in accordance with Articles 227 and 228 of Law 3852/2010 (Government Gazette, Series I, No 87), or an application to remedy that decision may be filed by any person with a legitimate interest within a deadline of 15 days from taking cognisance of the decision before the body that issued the decision (Article 118 of Law 4558/2018 (Government Gazette, Series I, No 133)).

Other Information

Ways of provision
Establishment

Remarks

If the operation of a service station granted an establishment licence without an operating licence is transferred or leased or otherwise ceded to another person (whether natural or legal), the operating licence shall be granted to the new person within 15 working days from the date of submission of the relevant application. 2. Depending on their use, liquid fuel service stations are distinguished into: a) ‘private-use service stations’, used by the natural or legal person with the right to operate them in order to serve vehicles belonging to this person. Such service stations may be established if the number of vehicles exceeds 20, with the exception of the service stations referred to in Article 22(4) of Presidential Decree 1224/1981, for which there is no numerical limitation; and b) ‘public-use service stations’, used to serve vehicles belonging to anybody and to provide services, sell products and engage in various other activities.

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