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Suitability Licence of Trade Fair Centre – Trade Fair Space

Basic information

Institutional Body

MINISTRY OF DEVELOPMENT

Description

The procedure concerns the granting of suitability licence in trade fair centres, which are permanent sheltered areas of at least 500 square meters as well as in trade fair spaces, which are permanent sheltered mixed areas of at least 2.000 square meters.

At a glance

Points of ServiceMunicipalities, Points of Single Contact (ΚΕΠ – EKE)
Number of Documents0
Cost
Process Diagram

Conditions

The use of the space in order to organise trade fairs shall be allowed by the construction or building permit.

In addition, the space shall meet the following prerequisites: - It shall have auxiliary and storage spaces - It shall have emergency exits - Accessibility shall be ensured - It shall have fire-safety areas and hygiene - It shall be accessible to the disabled - It shall comply with the requirements of the building and urban regulations - It shall have a free height of at least 4 metres in at least 75% of the total area - It shall ensure the possibility of access or entry of cranes or trucks, have parking space for trucks and private cars (in accordance with requirements set by the institutional framework, Law 4512/2018, art.114, par.4) as well as shall have warehouses for the for packaging materials.

The proportion of parking spaces shall be one (1) space per thirty-five (35) sq.m. of trade fair area (total gross area of trade fair centre or space). In any case, the minimum number of parking spaces may not be less than twenty-five (25) spaces for trade fair spaces and one hundred (100) spaces for trade fair centres. If the parking spaces inside the property of the trade fair centre or trade fair space are not sufficient to cover its needs, this can be done by using legal parking spaces at a distance of up to eight hundred (800) meters from it. When the car park is farther away from that referred to in the preceding subparagraph, the use of free-of-charge buses exclusively for the carriage of expositors and visitors is required. In this case, the parking spaces and the relevant proofs of their use and of the rental of buses are submitted with the announcement of each trade fair to the relevant Municipality.

A fire protection certificate from the competent fire service and the public safety conditions must be met.

Appropriate sanitary conditions shall be met

Environmental requirements shall be met

There must be civil liability cover for any accidents to third parties (death, personal injury and/or material damage) and fire cover.
Related link
https://www.gov.gr/en/ipiresies/epikheirematike-drasterioteta/enarxe-kai-luse-epikheireses/sustase-epikheireses

What you will need

Identification and signature verification means
Identification document

  • Application of the interested party
    Filed by
    Presented by the applicant (email), Submitted by the applicant (digital), Submitted by the applicant (in person or by post)
    Note
    Submission of Application – Solemn Declaration. The application is submitted by an owner, nominee or possessor of the establishment and must include the elements and documentation mentioned in par.3 of article 114 of Law 4512/2018. The application must include the following elements: • In case the owner, nominee, or possessor of the establishment is a Natural Person: o ID police card number o Local Tax Office (DOY) and National Tax Number (AFM) • In case the owner, nominee, or possessor of the establishment is a Legal Person o The official name, the distinctive title and the base (HQ) o Local Tax Office (DOY) and National Tax Number (AFM) o The General Electronic Commercial Registry (G.E.MI.) number
    Applicant status
    Legal entities, Persons
Ministry of Digital Governance LogoEUGO LogoGovGR Logo
Suitability Licence of Trade Fair Centre – Trade Fair Space
What you will need
1Acquisition titles or Lease agreementProperty titles
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
2Building or construction permit allowing the use of the space for the organisation of a trade fairΒuilding permit
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
3Plans: *• Topographic plan and coverage or construction plans, as well as copies of additional space arrangements according to existing legislation regarding arbitrary accompanied by a certificate of space of main use of par. 8 of article 107 of law 4495/2017 (A 167) which additionally certifies that the use of space for the trade fair is allowed *• Layout diagram of the space to be used for trade fairs, as well as the main trade fair space, storage and auxiliary space at an appropriate scale; also the emergency exits, interventions to ensure accessibility in accordance with the existing provisions; fire safety spaces and sanitary facilitiesTopographical Drawings
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
4Copies of any additional site settlements in accordance with the current legislation on unauthorised premises.Document
Filed by
Presented by the applicant (email)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
5Certification of the main use of the premises referred to in par. 8 of article 107 of Law No. 4495/2017 (A 167) by a private engineer which additionally certifies that the use of the space for the organization of a trade fair in the property in question is permissible.Certificate
6Diagram of the layout of the space to be used for the holding of trade fairs, as well as the main exhibition, storage and auxiliary space, the emergency exits, the interventions to ensure accessibility in accordance with the applicable provisions, the fire safety areas and the sanitary areas, on an appropriate scale.Drawings/studies by an engineer/architect
Filed by
Presented by the applicant (email)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
7Attestation by a private certified engineer of main use space indicating the suitability of the space for trade fairs as well as the implementation of the provisions of the existing legislation regarding people with disabilities.Certificate
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
8Solemn-declaration of Law 1599/1986, according to which it is ensured: the access or entry of trucks and cranes, the existence of a parking lot for trucks and private cars, according to par. 4 of law 4512/18, and the existence of warehouses for packaging materialsSolemn Declaration
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
9Certificate of fire protection of the area from the competent Fire ServiceCertification
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
10Attestation from the Directorate of Public Health of the relevant RegionCertificate
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons
11Approval of environmental conditions (ex officio search, the application states the Protocol number and the issuing authority)Rule
Filed by
Ex officio (digital)
Applicant status
Legal entitiesPersons
12Attestation from an insurance company or copy of a valid insurance policy proving the coverage of civil liability for accidents to third parties (death, physical injury/material damage) and fire.Certificate
Filed by
Submitted by the applicant (digital)Submitted by the applicant (in person or by post)
Applicant status
Legal entitiesPersons

Legislation

  • Description
    Article 114: Prerequisites, procedure, evidence to be submitted Article 117: Transitional Provisions Article 125: Abolishment MD Κ-1 3508/2011 and MD Κ1- 1480/2014
    Legal references
    Link

  • Description
    Implementation of relevant legislation
    Legal references
    Link

About

Process code
518133
NACE code
82.3
Description of NACE code
Organisation of conventions and trade shows
Legal means of protection or appeal
Other Administrative redress / Appeal
Rules for non-response by the competent authority and legal consequences
Tacit approval

In case of expiration of the above deadline, the approval is considered issued (tacit approval) according art.14 of Law 3844/2010 and the applicant may request a formal attestation from the competent authority (art.10 of Law 3230/2004).

Other Information

Languages supported
English
Ways of provision
Establishment

Remarks

Note: According to the definitions of article 2 of Law 4512/2018, the trade fairs are held exclusively in trade fair centres and spaces that are permanently sheltered in the aforementioned area squared meters. The organisation in open-air public, municipal or private spaces is characterised as an activity related to trade fair and is taking placing according to the provisions of par.9 and 10 of article 115 of Law 4512/2018. It has to be noted that in cases of activities related trade fairs the following terms are not allowed in the distinctive title: “exhibition”, “commercial exhibition”, “international exhibition” and “international commercial exhibition”.

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